GTIN stands for Global Trade Item Number, which is a unique fingerprint for products that are sold around the world. This code helps stores and online shops quickly identify exactly what the product is, it’s origin, and other important details. Having the right GTIN makes sure products can be tracked easily, which is very important for businesses to run smoothly. Getting the right GTIN from an authorized source and registering it accurately is a crucial requirement.
Understanding the GTIN Registration Process
The GTIN registration process is a critical step for companies looking to sell their products on e-commerce platforms, brick, and mortar retail shops, It is also required for exports and domestic supplies across industry sectors of Food, Consumer goods, Apparel, Pharmaceutical drugs, and more. Managed by GS1 India, the process involves several steps starting with registering with GS1 India, which is the only authorized body in India for allocating these barcode numbers. Upon registration, companies can log in to DataKart, the National product data repository, and a Master Data Management (MDM) platform, to generate and manage their GTINs online. This platform allows for both individual and bulk upload of product data to assign GTIN numbers efficiently.
Understanding and completing the GTIN registration process correctly is vital for supply chain efficiency. It ensures that products are easily identifiable and trackable across the global supply chain, facilitating smoother transactions and inventory management. Moreover, registration helps avoid the pitfalls of incorrect product identification, such as delays in product listing on e-commerce platforms and potential issues in product recall situations. Therefore, the GTIN registration process is not just a requirement but a significant element in the broader context of global trade and supply chain management, ensuring that products move seamlessly from manufacturers to consumers.
Types of GTINs
GTINs are crucial for unique product identification in the global marketplace, playing a significant role in supply chains and retail environments. These numbers ensure that products are easily distinguishable worldwide. There are four main types of GTINs, each designed for specific uses and products, depending on their size, distribution method, and geographical location of sale.
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GTIN-8 is the smallest type of barcode, designed for use on small items where space is limited. Despite its compact size, it provides a unique identifier for products, making it ideal for smaller retail goods.
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GTIN-12, encoded in UPC barcodes, is primarily used in North America and Canada. It caters to products sold in these regions, although there’s a trend towards adopting GTIN-13 and GTIN-8 for global compatibility.
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GTIN-13, also known as the European Article Number (EAN-13), is the most widely used format globally, including in India, where the code starts with 890. This 13-digit code is versatile, covering a broad range of retail products and ensuring they are ready for international trade.
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GTIN-14 is used for items not typically sold at the point of sale, such as cases or pallets of goods. It’s essential for managing inventory in warehouses and distribution centers, facilitating the tracking and movement of bulk items through supply chains.
Choosing the appropriate GTIN for your product is critical for efficient inventory management, global trade, and preventing the duplication of barcode numbers. It ensures products are correctly identified and tracked from manufacture to sale, enhancing the integrity and efficiency of supply chains around the world.
To register for GTINs, follow these essential steps:
1. Fill Registration Form:
Start by filling out the registration form available at GS1 India’s website. If you need assistance with the online form, you can watch a helpful tutorial here.
2. Attach Supporting Documents:
Ensure you have the following documents ready:
- A request letter on company letterhead (a format is provided here).
- The company’s PAN card or the proprietor’s PAN card for proprietorship firms.
- Latest audited turnover proof, unless the company is newly formed.
- GST Certificate of the company with the address mentioned.
- A canceled cheque of the company
3. Submission and Processing Time:
Submit the complete set of documents and make the required payment. The registration process typically takes 7-10 working days after submission.
Important Considerations:
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Only brand owners should apply for barcode numbers. If you are not the brand owner, provide a reason for applying for barcodes.
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Before applying, consider both current and future barcode needs. Changes in product details or new product introductions will require new barcode numbers, which cannot be upgraded after registration. If additional barcodes are needed, a new registration and fee will be required.
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The subscription fee is based on company turnover, number of barcodes, and subscription period. The subscription includes access to the DataKart service (base version) for managing product data.
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Calculate the registration fees based on your annual sales turnover, the number of barcodes required, and the subscription period. Fees include one-time registration, subscription, refundable security deposit, and applicable taxes. Payments can be made online, via NEFT, or through demand drafts/pay orders. For companies outside India, queries can be directed to registration@gs1india.org
Conclusion
GTINs are fundamental to global commerce, enabling efficient product identification and management. While the registration process can be challenging, understanding common issues and implementing strategies to address them can lead to successful GTIN management.
Frequently Asked Questions
1. Are there different types of GTINs, and how do I know which one to use?
Yes, there are different types of GTINs for various products and markets. The choice depends on your product’s size and the market requirements.
2. How long does it take to complete the GTIN registration process?
The time can vary depending on the product and the registration body, but it’s generally takes 4-5 working days.
3. Can I register GTINs for multiple products at once?
Yes, bulk registration options are available for multiple products.
4. What information is required for GTIN allocation?
Basic product details, including name, description, size, and variant information, are needed.
5. Can I update or modify my GTIN registration information after it has been submitted?
In general, the modification of any information on GTIN registration is not permitted.
